Privacy policy

This Privacy Policy applies to all users of the www.kelten.com website.

Respecting your privacy and your personal data is a priority for the firm KELTEN, hereinafter referred to as “KELTEN”.

Consequently, the user is invited to check this privacy policy on a regular basis. In order to be informed of the latest changes in effect.

1. COLLECTION OF YOUR DATA

KELTEN is committed to collecting your data fairly and transparently.

Therefore, KELTEN takes care to inform users of each processing that it implements through information notices.

No data is collected without the knowledge of individuals.

Data processing by KELTEN is implemented for specific purposes that are legitimate, determined and explicit.

KELTEN undertakes to collect and use only data that is adequate, relevant and limited to what is necessary for these purposes. KELTEN is committed to the principle of data minimization.

In any event, and for each defined purpose, KELTEN will do everything in its power to ensure the security and confidentiality of the personal data entrusted to it, in compliance with the laws and regulations in force.

2. PERSONAL DATA PROCESSED

For the purposes set forth below, KELTEN processes the following data:

  • identification data for the persons concerned, such as title, first and last name, e-mail address, telephone number and postal address;
  • professional situation data for the persons concerned, such as profession or business details;
  • personal and family data, such as marital status, number of people in the household, number and age of children in the household, lifestyle habits, etc.;
  • economic and financial data;
  • connection and log data;
  • location data for meetings and appointments held on our premises, such as date, time and duration of meetings and appointments;
  • content of exchanges with KETLEN.

3. PURPOSES AND LEGAL BASIS OF DATA PROCESSING

Data are processed for the following purposes:

  • Management of contact requests;
  • Production, management and follow-up of client files;
  • Relationship management with clients and prospects;
  • Organization, registration and invitation to KELTEN events.
  • Prevention of money laundering and the financing of terrorism, and the fight against corruption;
  • Invoicing and accounting;
  • Management of your subscription to the KELTEN newsletter and requests to download documents produced by KELTEN;
  • Management of job applications, resumes and cover letters collection;
  • The smooth operation and ongoing improvement of the site, its services and functionalities;
  • Management of requests for rights of access, rectification and opposition, deletion, limitation, portability, right to digital death and the right to lodge a complaint with the CNIL (French National Commission on Informatics and Liberty).

The processing carried out by KELTEN is subject to the following legal bases:

  • Consent;
  • Performance of a contract in the form of an engagement letter or fee agreement;
  • Compliance with a legal obligation where current legislation requires data to be processed;
  • KELTEN’s legitimate interests.

4. THE IDENTITY OF THE DATA CONTROLLER

Your personal data is collected and processed by KELTEN, registered in the Lyon Trade and Companies Register (RCS) under number 434 705 794.

KELTEN, as the party responsible for processing the data collected on the kelten.com website, is considered to be the party responsible for processing the personal data used in connection with the operation of said website.

If you have any questions about the management and use of your personal data, you can contact us at rgpd@kelten.com, or by post at KELTEN RGPD, 112 rue Garibaldi 69006 in Lyon.

5. RECIPIENTS OF YOUR DATA

  • Authorized members of KELTEN;
  • Any authorized third party intervening for the needs of the missions entrusted to KELTEN (such as chartered accountants, bailiffs, legal experts, etc.);
  • Competent authorities or jurisdictions.
  • KELTEN’s service providers

Please note that KELTEN ensures that only authorized persons have access to this data.

Thus, KELTEN applies a strict authorization policy which ensures that the data it processes is transmitted only to persons authorized to have access to it.

6. TRANSFER OF YOUR DATA OUTSIDE THE EU

KELTEN undertakes not to transfer user data outside the European Union.

In the event that KELTEN should do so, it will inform users, indicating the measures taken to control this transfer and ensure that the confidentiality of their data is respected.

7. HOW LONG WE KEEP YOUR DATA

KELTEN undertakes to keep the data collected in a form that allows your identification for no longer than is necessary for the purposes for which the data is collected and processed.

However, data may be processed for the purpose of proving a right or a contract.

Data may also be stored for the purpose of complying with a legal obligation, or kept in files in accordance with applicable laws and regulations.

Thus, exceptionally, KELTEN reserves the right to retain the user’s identification data for a period of 3 years from the end of the commercial relationship or from the last contact from you in other cases.

Candidates’ personal data processed as part of our recruitment processes are processed for two (2) years from the last contact with the candidate, unless otherwise stipulated by law or regulation.

Beyond that date, data is archived for the period during which the lawyer’s responsibility may be called into question.

8. SECURITY OF PERSONAL DATA

KELTEN and any subcontractors undertake to implement all technical and organizational measures, adapted to the degree of sensitivity of the personal data, in order to ensure the security of our processing of personal data and the confidentiality of your data.

However, please note that the security and confidentiality of personal data depend on everyone’s vigilance, so everyone concerned is invited to remain attentive to this issue.

9. THE EXTENT OF YOUR RIGHTS REGARDING YOUR COLLECTED DATA

In accordance with the French Data Protection Act (Loi Informatique et Libertés) and the GDPR, you have the following rights with regard to the data collected by KELTEN:

  • Right to access, rectify, update, complete your data.
  • Right to limit the processing of your data
  • Right to object to the processing of your data
  • Right to the portability of the data you have supplied to us, when your data is subject to automated processing based on your consent or on a contract
  • Right to lodge a complaint with the CNIL (French National Commission on Informatics and Liberty)
  • Right to define specific directives concerning the conservation, deletion and communication of your personal data after your death, and to choose whether or not we communicate your data to a third party designated by you.

To find out more about your rights, you can also visit the website of the CNIL (French National Commission on Informatics and Liberty), accessible at the following address:  http://cnil.fr   

10. HOW TO EXERCISE YOUR RIGHTS

These rights may be exercised by sending a simple request by e-mail to rgpd@kelten.com or by post to KELTEN, RGPD NMT/AGU – 112, rue Garibaldi 69006 in Lyon, giving your contact details (surname, first name, address and a copy of a signed identity document) and a legitimate reason where this is required by law.